Records That Can Never Be Altered

Some documents must be beyond reproach. Audited financial statements, signed contracts, regulatory filings, and official records have to be provably unaltered since the day they were declared. Dockria's WORM (Write Once Read Many) protection delivers exactly that: once a document leaves draft status and becomes a record, its content is permanently locked.

When WORM is active, the system blocks every action that could change the record: uploading new versions, checking the document out or in, editing metadata or properties, changing its class, or deleting it. This immutability holds across the document's entire lifecycle, from active record through semi-active and archived stages, leaving no path to silently alter the evidence.

Record declaration is deliberately controlled. Documents uploaded into a WORM-enabled class are promoted to record status automatically only when the uploader holds the appropriate records-management permission; otherwise they wait safely in a declaration queue, with every deferred promotion captured in the audit log. Documents of critical importance can additionally be flagged as Vital Records, which the retention sweep skips and which cannot be permanently deleted until the flag is cleared in a separate, audited step.

For the rare cases that demand it, only an authorised administrator can reset a record to an earlier stage, and only with a recorded reason. Destruction, when a retention schedule finally calls for it, is irreversible by design: the content is permanently purged while a tombstone (title, class, who destroyed it, when, and why) is retained so the audit trail itself stays complete and defensible.