Automate the Entire Document Lifecycle

Documents have lifecycles. A contract is drafted, reviewed, signed, active, and eventually archived or destroyed. An invoice is received, approved, paid, retained for the legally required period, and then disposed of. Managing these lifecycles manually across thousands of documents is unsustainable and risky. Dockria automates the entire process.

Define retention policies by document class, department, or regulatory requirement. Dockria automatically tracks retention periods and triggers disposition actions when they expire. Documents can be automatically archived to long-term storage, flagged for manual review before destruction, or securely destroyed with logged confirmation — whatever your policy requires.

For organisations subject to the Kenya National Archives and Documentation Service guidelines, Dockria supports hierarchical file plans that align with official classification schemes. Build file plans with automated cutoff dates, transfer schedules, and disposition instructions that satisfy public sector record-keeping requirements.

Secure destruction is handled with the same rigour as storage. When a document's retention period expires and destruction is authorised, Dockria permanently removes the document and all its versions, metadata, and audit entries. A destruction certificate is generated and retained as proof that the disposition was carried out in accordance with your policies.