The Right People. The Right Access. Always.
Control document viewing, editing, deleting, and sharing permissions at the document class, folder, or individual property level. Ensure sensitive information is only accessible to authorised personnel.
Not everyone in your organisation should have access to every document. Salary records should be visible only to HR and finance. Legal case files must be restricted to authorised attorneys. Patient health records require access limited to treating clinicians. Dockria's role-based access control makes these restrictions effortless to implement and enforce.
Dockria goes beyond simple folder-level permissions. You can control access at the document class level, meaning different types of documents (contracts, invoices, personnel files) can have completely different permission structures. You can even restrict access to individual metadata properties — for example, allowing a user to see a contract exists but hiding the financial terms.
Create custom security roles that match your organisational structure. Define exactly what each role can do: view, download, edit, delete, share, or annotate. Assign users to multiple roles, and the system automatically calculates their effective permissions. Changes to role definitions propagate instantly across the entire system.
Combined with Dockria's comprehensive audit trail, you always know who accessed what, when, and what they did with it. This combination of preventive access controls and detective audit logging is exactly what regulators and auditors expect to see.
Key Benefits
Document-Class Permissions
Set different access rules for different document types — contracts, invoices, HR files, and more — each with their own permission structure.
Property-Level Control
Restrict access to individual metadata fields, allowing users to see that a document exists without accessing sensitive details.
Custom Security Roles
Create roles that match your organisational structure with fine-grained control over view, edit, delete, share, and annotate permissions.
Instant Propagation
Changes to role definitions take effect immediately across the entire platform, ensuring security policies are always current.
Industry Use Cases
Hospitals restrict patient record access to treating physicians and authorised nurses, meeting HIPAA and KDPA requirements.
Law firms implement ethical walls to prevent conflicts of interest by isolating case files between practice groups.
Banks restrict access to customer financial records based on department, branch, and seniority level.
Government agencies classify documents by security level and restrict access based on clearance and departmental need.
Related Features
See How This Feature Applies to Your Industry
Ready to see granular role-based access in action?
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