Structure Every Document. Find Anything Instantly.

Unstructured document stores quickly become unusable. When every team names and files documents their own way, finding the right record turns into a treasure hunt. Dockria's Metadata Management gives your organisation a single, structured classification model so that every document is captured with the right information from the moment it enters the system.

Metadata properties are the individual data fields you attach to documents: a contract value, a case number, a patient identifier, an expiry date. Each property has a defined data type and can be marked as required, searchable, or unique, with optional typeahead suggestions drawn from existing values so data entry stays clean and consistent across thousands of documents.

Document classes are the categories that group your documents and determine which properties apply to each. A 'Contract' class might carry counterparty, value, and renewal-date fields, while an 'Invoice' class carries supplier, amount, and due-date fields. Each class has its own icon, colour, and configuration, and can require a change reason whenever its documents are edited.

Classes can be organised into a parent–child hierarchy, so related categories sit neatly beneath a common parent while remaining independently configurable. Rules defined on a parent class, such as automatically linking documents that share a case number, are inherited by every child class beneath it, reducing setup effort and guaranteeing consistent behaviour. Naming templates then generate standardised document titles automatically from your metadata, so your repository stays orderly without manual effort.