Collect Information from Anyone — Without Giving Them System Access

Many organisations still rely on paper forms, email attachments, and spreadsheets to collect information from clients, vendors, and the public. This creates data silos, delays processing, and introduces transcription errors. Dockria's External Forms let you replace all of these with secure, branded digital forms that anyone can fill out — no account required.

The drag-and-drop form builder makes it easy for any team member to create professional forms in minutes. Choose from nine field types including text, dropdowns, date pickers, checkboxes, and file upload points. Add conditional visibility rules so respondents only see fields relevant to their answers, keeping the experience clean and intuitive.

Share forms via secure links with optional password protection and expiry dates. Every submission enters a review queue where your team can approve, reject, or request corrections before the data enters your document repository. Submitted files are automatically classified, and completed forms can be converted into polished PDF documents for archiving.

From client onboarding packs and vendor registration to incident reports and permit applications, External Forms turn slow, error-prone paper processes into streamlined digital workflows. Version control ensures your team always distributes the latest form, and submission analytics help you identify bottlenecks in your intake process.