Documents Flow In Automatically. No Manual Filing.
Monitor email inboxes and network folders to automatically capture, classify, and file documents in the right place — eliminating manual data entry and reducing human error.
Many critical business documents arrive via email — invoices from suppliers, contracts from clients, reports from field offices. Others land in shared network folders from scanners, ERP exports, or partner file drops. Manually saving, classifying, and filing these documents is tedious, error-prone, and a waste of skilled employees' time.
Dockria's Email Ingestion monitors designated email inboxes and automatically captures incoming attachments. Configure rules to classify documents based on sender, subject line, or attachment type. An invoice from a known supplier automatically files under 'Accounts Payable' with the correct vendor metadata applied.
Hot Folder Monitoring works similarly for network directories. Point Dockria at any folder, and new files are automatically ingested, classified, and made available in the system. This is particularly powerful for integrating with scanners, which can deposit scanned documents directly into a monitored folder for instant processing.
Both ingestion methods support automated OCR processing, meaning scanned documents that arrive via email or hot folder are immediately made searchable. Combined with automated workflows, incoming documents can trigger approval processes, notifications, and routing rules without any manual intervention.
Key Benefits
Email Inbox Monitoring
Automatically capture attachments from monitored email addresses and classify them based on configurable rules.
Hot Folder Monitoring
Watch network directories for new files and automatically ingest them with the correct classification and metadata.
Auto-Classification
Rules based on sender, subject, file type, or folder determine how incoming documents are classified and filed.
Seamless OCR Processing
Ingested documents are automatically OCR-processed, making even scanned files immediately searchable.
Industry Use Cases
Accounts payable departments automatically capture and classify supplier invoices arriving via email, triggering approval workflows.
Law firms capture incoming correspondence and court filings from email into the appropriate matter folders automatically.
Government departments capture citizen correspondence and inter-agency communications arriving via email.
Quality control teams automatically ingest inspection reports and test certificates deposited by scanning stations.
Related Features
See How This Feature Applies to Your Industry
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